Home school laptop agreement

Guidance & Acceptable Use Contract
Following the progress that has been made during the COVID-19 lockdown, the GLC has been given permission by Directors to launch a laptop loan scheme to selected year groups as a research pilot to see how learning is accelerated. This policy sets out the conditions for the loan. It aims to guard against the theft or damage to the laptop; the protection of information and software stored on the laptop and to set out the appropriate & acceptable use of the laptop. This contract applies to all laptop computers owned by the GLC.

1. General
1.1 All laptops are issued to each student on a long-term loan but remain the property of the GLC.
1.2 Any data stored on the laptop, is subject to the General Data Protection Regulations [GDPR] and as such, should only be viewed by authorised persons;
1.3  Any breach of GDPR may result in the laptop being withdrawn from your use;
1.4 The GLC can cancel this contract and take back the laptop at any time.
1.5 The Laptop will need to be returned to the GLC school either at the end of year 11, or if the student leaves the GLC school.

2. Laptop Care. Students, supported by the parents will:
2.1. Bring the laptop to school fully charged every day;
2.2. Carry the laptop to and around school in a suitable bag ensuring the charging cable has been removed.;
2.3. Treat the laptop with care as the screen can be damaged if subjected to rough treatment;
2.4. Not lean on, or overextend the laptop screen;
2.5. Not place anything on the keyboard [as objects on the keyboard will cause damage to the screen when the lid is closed];
2.6. Not place anything on top of the laptop when it is closed [as this may cause damage to the screen];
2.7. Not decorate or customise the computer and not allow it to be subject to graffiti.
2.8. Ensure that the laptop is only used on a hard surface allowing ventilation and removing the risk of overheating.

3. Theft & Damage
3.1. The user should take appropriate measures to protect the laptop and all its peripherals. When unattended, the laptop should be stored in a secure location.
3.2. The laptop must not be left in a vehicle, even if parked in a driveway or garage.
3.3. Should the laptop be stolen and you have been negligent, you will be charged the full cost of replacement.
3.4. If the laptop is stolen outside school, the police must be informed and a crime reference number obtained before informing the school;
3.5. Should your laptop be damaged, you may be liable to be charged for the repair or replacement cost.

4. Software
4.1. The software originally installed on the laptop by the GLC should remain on the laptop and be maintained in usable condition. This is important when it comes to antivirus software;
4.2. Students are responsible for ensuring that only software that is licensed to their laptop is loaded onto their computer;
4.3. Due to copyright laws, personal software should must not be loaded onto the laptops;
4.4. All students must comply with all trademark and copyright laws and all licence agreements;

5. Privacy & Monitoring
3.1 The GLC reserves the right(s) to:-
View any/all of the contents of the laptop.
View/access all transactions across the network.
View/access web history and emails

3.2 Illegal actions are covered by the following acts:
The GDPR (2018)
The Copyright, Designs and Patents Act (1988)
Obscene Publications Act (1959)
Theft Act (1968)

6. Technical Support
6.1. Students or their parents will not attempt to repair any faults. All faults must be reported to & repaired by the GLC ICT Systems team as soon as it is noticed;
6.2. Software support is limited to the software installed by the ICT Systems team.
6.3. It is the student’s responsibility to ensure that their work is not lost due to mechanical failure or accidental deletion.<