Nobody likes to see customers disappear. Maybe they didn’t renew a subscription. Perhaps they didn’t make a repeat purchase. Or they may have stopped engaging with your business. Whatever the cause, customer churn is a significant concern.

Customer churn isn’t just a metric to monitor; it’s a reflection of the overall satisfaction with your business. Companies with low churn are those that please their customers, create great experiences and keep people engaged. 

Let’s explore why it’s so important to monitor customer churn, look at some strategies to reduce it and detail why retention can be a leading strategy to boost revenue and improve your bottom line.

The definition of customer churn is when a customer decides not to be a customer any longer. In short, they stop buying your products or services.

A certain amount of customer churn is a natural part of the business cycle as you gain new customers and lose a few old ones for various reasons. Even the best companies lose customers from time to time, often for reasons outside of their control.

But too much churn is damaging to your business. Acquiring new customers is expensive and losing lots of previously steady customers indicates potential issues with your products or customer experience.

Customer churn is the percentage of customers that your organisation loses over a given period. In other words, it’s the rate at which your customers stop doing business with your company. 

How do you calculate the customer churn rate? There’s a simple formula that you can use to calculate this important metric. 

Written as a formula, it looks like this:

To help you understand this formula, let’s review a quick example.

Let’s suppose your organisation had 100 customers at the beginning of a given quarter. You then lost seven customers by the end of that same quarter. Using our formula, your customer churn rate is:

Reducing a 7% customer churn rate (or whatever yours is) holds significant business implications. For example, it could lead to improved revenue stability, boosted customer lifetime value and increased revenue.

What exactly is a good customer churn rate? There’s no one magic number here; it depends entirely on your business and industry. However, there are some guidelines that can help you determine where you stand. A 2–8% churn rate is good, or at least acceptable, in most industries. For some businesses, such as online retail, the average churn rate can be upwards of 22%. 

Knowing where your company stands means researching average and exceptional churn rates for your particular industry and finding out where your competitors stand as well.

Related reading: How to calculate the ROI of customer experience

Customer churn has many different causes, but here are the most common ones: 

If your customers don’t get the service and help they need when they have a problem or a question, it’s more likely that they will leave. 

Providing excellent customer service isn’t something that’s limited to your new customers only; your longstanding ones deserve it as well. 

Related reading: Six tips to improve your team’s customer service skills

Even if your company has been in business for a long time, your customers’ needs will evolve and change. Customers might be looking for new features, more payment options or even specific membership packages. 

You can stay on top of shifting customer needs, preferences and desires by regularly soliciting customer feedback.

When your customers started using your products or services, they were willing to pay the price you were charging them. But as the market changes and competitors enter, or your prices go up after an initial new customer discount, your customers may suddenly go elsewhere, which indicates a pricing issue causing churn. 

If your churn rate is high, your products might not be a great fit for your audience. You may even be targeting the wrong audience. Create a product roadmap and gather customer feedback to align your product with customer expectations. 

Some customers might purchase your subscription and not use your product much, or even not at all. This type of customer can be especially prevalent in the software world.

Although you may not mind these low-engagement customers, because after all, they’re providing revenue, these people are the most likely to churn. Increasing their engagement and product usage will make a difference for your churn rate.

Reducing customer churn is vital if your churn rate is high for your industry or affects your profitability and growth. 

While there’s no single solution to a high churn rate, these steps will help you spot the problems in your business so you can work to resolve them to lower your churn rate. 

You can’t fix a customer churn issue without knowing why customers aren’t sticking with your brand. Uncovering why customers churn helps you pinpoint and resolve significant cross-org issues. 

Conducting a thorough customer churn analysis begins with talking to your customers. Gathering their feedback by means of interviews, focus groups, surveys and other feedback mechanisms will give you an understanding of their needs and expectations and how well you’re fulfilling them. 

Although it’s definitely important to listen to the customers who have churned, don’t limit yourself to hearing only from that group. You should also talk to customers who have stayed loyal and see what they like and find compelling about your products or services. This information can help you understand what you’re doing well.

Helping new and existing customers get the most value out of your products or services makes them more likely to stay. And offering them proactive support makes that possible. 

For example, you may need to revamp or create a thorough onboarding programme so that customers can dive right into using all of your product features. Or you may want to develop self-service resources to help customers resolve common issues in the customer journey. 

But don’t wait for customers to ask for guidance.  Instead, proactively use customer feedback data to understand which resources would help customers effectively use your products and services as well as when and how you can share them for the best results.

You’ll improve the customer experience while also bolstering long-term customer loyalty. You can also use your customer feedback data to provide extra employee training and/or certifications for your staff so they’ll be better equipped to problem-solve for customers.

Even if you offer a top-notch product, your customers may be churning because you’re not targeting the right audience. 

For example, your bookkeeping software could be just what bookkeepers for small businesses need. But if your marketing is targeted towards small business owners rather than towards bookkeepers, who are more likely to understand the value of your product, then your messaging may not be reaching the right people. 

Determining who you’re currently targeting and who you should be targeting will help you close the gaps that lead to churn. Find out who your most satisfied and engaged customers are and compare them to those who churn most frequently so you can see whether you have any targeting problems and reduce the chance of churn.

Customers will stay longer with brands and businesses that they feel they can trust. One way to build this trust is to communicate proactively with your customers about current issues, new features and company news. 

Keeping customers up to date and in the loop ensures that you create a strong relationship with them. It can also encourage them to adopt new features, which increases the value they get from your product. And they can share big news about your company on their social media channels, giving you some added word-of-mouth marketing.

What are the warning signs for customers who are likely to churn? You should do a deep dive into the symptoms specific to your business so that you can identify churn risks before customers decide to leave. 

Low engagement tends to be an indicator of churn potential. For example, if a segment of your customers is only logging into your software product once or twice a month, it’s probably only a matter of time before they leave. Frequency surveys can give you a heads-up before things become too critical here.

Another indicator is having unresolved or open customer service issues. Or if you experience most of your churn around renewal time, your churn could be linked to a pricing problem. 

Identifying warning signs that customers are likely to churn will help you uncover the pain points in your customer experience that are driving customers away. It will also help you determine which customers could use a personal touch or additional resources to prevent them from churning before it’s too late.

The customer experience that you offer directly shapes your customer relationships going forward. Our state of CX research found that 91% of consumers are likely to recommend a company after a positive experience. On the other hand, 89% of CX pros state that a poor experience is a leading contributor to their company’s customer churn.

The best way to improve your user experience is to truly understand it. Who knows the most about the experience you offer? Your customers. Turning to your customers and asking for feedback via surveys is a great way to enhance your CX.

For example, you could survey users at different customer touchpoints. Collecting information about the impact that your pre-purchase interactions have on customers will help you streamline your marketing funnel. Alternatively, feedback on post-purchase touchpoints such as customer support will help determine how well you’re attending to your customers.

Pinpointing weak spots in your customer experience will lead you towards actionable strategies to remedy them. Over time, small changes can snowball and help you create winning customer experiences. 

If you’re not convinced, we suggest you learn more about calculating the ROI of customer experience. Once you have concrete numbers in front of you, you’ll see how powerful a positive customer experience can be. 

Related reading: Customer success programmes: How to drive impact

While churn is a critical metric to track for the health of your business, it’s not the only one out there. When tracked alongside your churn rate, these additional CX metrics will give you a more comprehensive picture of your customer experience, including why customers are leaving and what can prevent it. 

Establishing a Voice of the Customer (VoC) programme that tracks these metrics will help set you up for success. Low customer engagement and satisfaction are common signs that a customer may churn. Identifying these as early as possible will help you take steps to fix the problem. 

Related reading: How to run a successful VoC programme

A smooth onboarding process is key when setting customers up for success. If customers feel uncertain about actions that they should take or don’t understand how to get value from your product, they may churn. 

You should ensure that you’re offering a detailed and comprehensive onboarding process. There are two great ways in which you can go about this:

Alongside these potential methods of improving your onboarding process, you should also make sure you have all the fundamentals covered. For example, a great onboarding process should offer tutorials, guides and constant support to customers who need it. Anything that helps your customers get started and maximise the value of your offering should be a priority. 

Here are a few customer feedback survey templates to get you started.

When thinking from the customer’s perspective, you don’t have to stop at just onboarding. You can develop an entire customer journey map that traces their experience from start to end. 

Customer journey mapping identifies all the potential touchpoints where customers interact with your brand. Use surveys to monitor the success of each touchpoint so you can get a big-picture view of the journey you’re offering, streamline every step and make plans for improvement.

Customer churn isn’t just another metric to track: it’s an indicator of the health of your entire customer experience. That’s exactly why you need to monitor it and work to improve it. By using surveys, you can find data-driven methods of improving your CX.

Putting your customer experience at the forefront of everything you do will help reduce churn. Trust us, your customers will thank you.

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